Intermediate Cost and Accounting Analyst
Position Summary:
The Intermediate Cost and Accounting Analyst is responsible for supporting the planning, budgeting, forecasting, and reporting of project costs throughout the project lifecycle. This role ensures cost visibility and control across multiple disciplines and phases, contributing to successful project delivery through rigorous analysis and financial stewardship. The position also includes Intermediate Project Accounting tasks.
Key Responsibilities:
Project Cost Management:
Develop, monitor, and update project budgets and forecasts.
Track committed, incurred, and actual costs to date, analyzing variances and trends.
Coordinate with procurement and project teams to validate contractor and vendor invoices.
Reporting and Documentation:
Produce weekly/biweekly/monthly progress reporting and earned value reporting, providing analysis and commentary on cost deviations.
Develop project-specific WBS.
Develop cost estimates, weekly project cost reports and capital cost cash flows.
Develop resource and cost allocations
Prepare S Curves and Commodity Curves for bi-weekly/monthly report
Develop and maintain bi-weekly planned vs actual/earned curves/reports showing SPI & CPI by discipline/area
Prepare capital cost and man-hours budget and forecast reports.
Produce bi-weekly and monthly budget and forecast analysis and cash flows.
Provide ad hoc and special reports as required by Project Manager.
Provide timely information/reports/reviews to the Project Manager.
Prepare deployment schedules and manpower histograms.
Change Management:
Develop and manage trends and changes, maintain change log.
Support the review and analysis of project change requests.
Update budgets and forecasts based on approved changes.
Track impacts of scope or schedule changes on overall project cost.
Collaboration and Communication:
Work closely with project managers, schedulers, engineers, and finance teams to ensure alignment on cost data.
Participate in project meetings to present cost status and forecast updates.
Interface with clients and contractors as required to resolve cost discrepancies.
Systems and Tools:
Utilize cost control software (e.g., EcoSys, SAP, Excel) for data management and reporting.
Maintain cost databases and ensure accurate project coding for expenditures.
Vendor & Contractor Management:
Set up new vendors in NetSuite
Enter vendor invoices into NetSuite accurately and timely
Process cheque runs and ensure appropriate documentation is maintained
File vendor invoices in accordance with internal procedures
Manage monthly contractor invoice process:
o Print and review contractor invoices for accuracy
o Enter verified contractor invoices into NetSuite
o Process electronic funds transfers (EFT) for contractor payments.
Customer & Client Invoicing:
Set up new clients/customers in NetSuite
Create and maintain client invoicing checklists for each project
Prepare client invoices along with required supporting documentation
Review invoices for completeness and accuracy before submission
Submit invoices to Project Managers for approval and signature
Send finalized invoices to clients in a timely manner
Apply client payments to appropriate invoices in NetSuite
Prepare and distribute weekly accounts receivable (AR) reports
File client invoices and related documentation.
Timesheet Processing and Allocation:
Ensure all timesheet entries are complete, accurate, and approved by timesheet approvers
Allocate labor hours to appropriate project codes and cost categories in NetSuite
Follow up with employees or supervisors regarding missing or incorrect timesheet data
Generate summary reports to support payroll, billing, and project reporting
Collaborate with Project Managers/Project Control to ensure correct allocation of hours for billing and forecasting.
Qualifications:
Post-secondary diploma or degree in Engineering, Finance, Business, or a related discipline.
3–5 years of cost control experience in an engineering, procurement, and construction (EPC) environment.
Proficiency in cost management software and Microsoft Excel.
Familiarity with earned value management (EVM) principles and best practices.
Strong analytical and organizational skills.
Excellent communication and interpersonal skills.
Experience with industrial, oil & gas, or infrastructure projects is considered an asset.
Working Conditions:
Office-based role with potential for occasional site visits.
May be required to work extended hours during critical project phases.
Collaboration with multidisciplinary teams across multiple project locations.